Intertask Conferences provides professional in-house support for invited speakers, guests, VIPs and boards of directors. Whatever the size of meeting, SpeakerNeeds™ can assist in lessening the burden of coordinating speakers and their itineraries. SpeakerNeeds™ can reduce the complications in program planning and save time, allowing organizers to concentrate on substantive policy and program content.

Intertask Conferences understands the ‘needs’ of both organizers and speakers. Our dedicated team ensures meticulous attention to the details necessary to make speakers’ involvement a more pleasurable and successful experience. SpeakerNeeds™ includes coordination of all aspects of speakers’ agreed-upon participation, with professional protocol and senior-level communication..

SpeakerNeeds™ includes:

• Preparation of speaker guidelines
• Coordination of letters of invitation, speaker contracts and letters of agreement
• Liaison with speakers to ensure travel arrangements and issuance of tickets, coordination of registration and accommodation with priority attention
• Regular communication with speakers to reconfirm attendance and/or special requirements
• Solicitation of audio-visual specifications and coordination with logistics and audio-visual suppliers
• Collection of biographical material for introduction purposes and media coverage
• Collection of speaking notes in advance for simultaneous interpreters to use
• Coordination of speaker-ready room arrangements
• Special (VIP) speaker treatment according to organizers' instructions
• Speaker "tracking", with timely advice to meeting chairpersons about absentees or delays
• Management and payment of professional fees, honoraria, per diem allowances and reimbursement of out-of-pocket expenses.